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Home > About Us > Council Finance > Model Publication Scheme

Model Publication Scheme

Information to be Published How the information can be obtained Cost per Sheet
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
hard copy and/or website 15p
Who’s who on the Council and its Committees hard copy and/or website 15p
Contact details for Town Clerk and Council members (named contacts where possible with telephone number and email address (if used)   hard copy and/or website 15p
Location of main Council office and accessibility details   hard copy and/or website 15p
Staffing Structure   hard copy and/or website 15p
Class 2 — What we spend and how we spend it  (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year
hard copy and/or website 15p
Annual return form and report by auditor   hard copy and/or website   15p
Finalised Budget hard copy and/or website 15p
Precept hard copy and/or website 15p
Borrowing Approval letter   hard copy   15p
Financial Standing Orders and Regulations hard copy and/or website 15p
Grants given and received   hard copy and/or website 15p
List of current contracts awarded and value of contract hard copy   15p
Members' allowances and expenses hard copy and/or website 15p
Class 3 — What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
hard copy 15p

Class 4 — How we make decisions
(Decision making processes and records of decisions)

Current and previous council year as a minimum  

hard copy 15p
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)   hard copy and/or website 15p
Agendas of meetings (as above) hard copy and/or website 15p
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting hard copy 15p
Responses to consultation papers hard copy 15p
Responses to planning applications hard copy 15p
Bye-laws hard copy 15p
Class 5 — Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
hard copy 15p

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements  

hard copy 15p

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information  

hard copy 15p
Complaints procedures (including those covering requests for information and operating the publication scheme) hard copy and/or website 15p
Records management policies (records retention, destruction and archive)   hard copy 15p
Schedule of charges (for publication of information)   hard copy 15p
Class 6 — Lists and Registers   hard copy 15p
Register of members' interests   hard copy 15p
Register of gifts and hospitality   hard copy 15p

Class 7 — The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

hard copy 15p
Allotments hard copy 15p
Quaker Burial Ground hard copy 15p
Community Hall hard copy 15p
Parks, Playing Fields and recreational facilities hard copy 15p
Seating, litter bins, clocks, memorials and lighting   hard copy 15p
Markets hard copy 15p
Public conveniences hard copy   15p
A summary of services for which the council is entitled to recover a fee, together with those fees   hard copy 15p

Contact details:

Mrs Chris Walker, Town Clerk
Shire Hall
Market Hill
Woodbridge  IP12 4LP
Tel: 01394 383599
Email: Chris@woodbridge-suffolk.gov.uk  

Type of Charge Description Basis of Charge
Disbursement cost Photocopying @ 15p per sheet (black & white) Actual cost **
  Postage Actual cost of Royal Mail standard 2nd Class

** the actual cost incurred by the Public Authority